Butterfield-Riviera East Community Association By-Laws
Original, signed version can be downloaded here: BRECA By-Laws 2-2017 F
Name: The name of this organization shall be the Butterfield-Riviera East Community
Association (“the Association”). It shall be incorporated under this name as a non-profit
organization in accordance with the laws of the State of California.
Goals: The goals of the Association are to promote citizen involvement and enhance the
Membership: Membership in the Association is available to individuals or households who meet
all the following criteria:
1. Are 18 years of age or older.
2. Have paid membership dues. Yearly dues are to be determined by the Steering
Committee. Members in arrears of payment of dues forfeit all benefits and privileges of
3. Reside, own property, own a business, or represent a business within the boundaries of
4. The boundaries of the Association are:
South: Folsom Blvd.,
North: American River,
West: the Mayhew Drain,
East: Paseo Rio Way (including both sides of the street).
Steering Committee: The Steering Committee shall consist of up to nine (9) members. A
majority of the elected Committee members shall constitute a quorum at any Steering Committee
meeting. Steering Committee members will serve for a 1 year term.
Elections: The Steering Committee shall be elected by secret ballot by members in good
standing. The election process shall begin at the Steering Committee meeting held in March of
each year and conclude with the Steering Committee meeting in May of that year.
(a) All Nominations for election to the Steering Committee may include volunteers, self-
nominated or may be submitted by any member in good standing. Provided that the nominee
concurs and is a member of BRECA, they become a candidate and their name shall be placed on
the ballot. Nominations from the floor may be made at the March or April Steering Committee
meeting. Nominations will close after the April Steering Committee meeting.
(b) Once candidates for election to the Steering Committee have been nominated, the Secretary
shall distribute one written ballot to each membership by mail. Write in candidates will be
accepted on return ballots or at the April Steering Committee meeting.
(c) Each membership is entitled to one vote; each membership can vote for up to 9 different
nominees for the Steering Committee. The candidates with the highest number of votes shall
become the Steering Committee. In the event of a tie for 9th and lower vote recipients, the
winner shall be determined by drawing Lots.
(d) Newly elected Steering Committee members shall take office at the Steering Committee
meeting in June of that year. Ballots shall be kept until after the next election. All ballots shall
be kept by the Secretary. The Chair and Secretary shall be responsible for the proper disposition
of the ballots after approval by the Steering Committee.
(e) During an uncontested election where there are nine (9) candidates, they shall be elected at
the May Steering Committee Meeting and take office at the regularly scheduled meeting in June.
(a) Steering Committee members who wish to resign shall submit a written resignation.
(b) If a Steering Committee member misses more than three (3) consecutive Steering Committee
meetings, the Steering Committee may remove the member from the Steering Committee.
(c) Should a member of the Steering Committee resign or be removed, the Steering Committee
may replace the member or members with the next highest vote recipient who was not elected, or
hold another election, or appoint a new member for the remaining term.
Officers: The Steering Committee shall select a Chairperson and Co-chairperson, a Treasurer,
and a Secretary.
(a) Chairperson: The Chairperson shall facilitate the Steering Committee’s activities, affairs and
officers. The Chairperson shall preside at meetings of the members and the Steering Committee,
supervise and coordinate special projects implemented by members, schedule meetings and act
as the Steering Committee’s representative and liaison.
(b) Co-chairperson: The Co-chairperson shall assume the duties of the Chairperson in the
(c) Secretary: The Secretary shall record, maintain and publish the minutes of the meetings of
(d) Treasurer: The Treasurer is the chief financial officer of the Association. The Treasurer
shall collect annual dues and maintain all the financial records of the Association. The treasurer
shall prepare monthly and annual reports regarding the financial status of the Association. These
reports will be available to each member of the Steering Committee and copies shall be available
to any member who wishes to receive a copy. These reports shall contain the following
1) The assets and liabilities of the Association.
2) The principal changes in the assets and liabilities.
3) The revenue or receipts of the Association.
4) The expenses or disbursements of the Association.
The Steering Committee’s bank accounts shall be maintained with the signatures of at least two
of the four officers who have the approval of the of the Steering Committee. All payments must
be approved by the Steering Committee.
There shall be a yearly audit of the financial records of the Association by up to three (3)
members of the Association who will be selected by the Steering Committee and are not
members of the Steering Committee.
Authorized to Sign: The Chairperson or Secretary are authorized to sign contracts or other
Operations: The steering Committee will hold at least one (1) general membership meeting per
year. The Steering Committee will notify members of general meetings and provide members
upon request with minutes of the meetings.
Monthly Meeting: At a time and place designated by the Steering Committee it will hold
monthly meetings. All members of the Association have the right to attend and bring proposals
for activates or positions for the Steering committee to determine if the proposals or positions
meet the general goals of the Association. The Steering committee may appoint a person or
committee to finalize the plan and present the results to the Steering Committee for action.
Electronic communications may be used for time sensitive issues. The communication will be
read into the minutes at the next normal steering committee meeting. A summary shall be
maintained by the secretary.
Referendums: Referendums may be called so that the Steering Committee may determine the
opinions of the membership on an issue or question, or, so that members who disagree with
Steering Committee decisions can appeal to the general membership. Referendums may be
initiated by either a vote of one less than a majority of the members of the Steering Committee or
by petition of 20% of the membership. Referendums shall be conducted by a secret mail ballot
to the membership. The majority vote of the referendum shall be binding, provided that 40% or
more of the members vote. Expenses associated with the referendum shall be paid by those
seeking the referendum, unless waived by a majority of the Steering Committee or referendum
Amendments to By-Laws
The Steering Committee may propose amendments to the By-Laws for consideration and action
by the members. The proposal shall be presented to the members.
The members may adopt, amend or repeal the By-Laws. Proposals for adoption, amendment, or
repeal shall be by petition, setting forth the proposal in writing and signed by no fewer than ten
(10) members and presented to the Chairman, Co-chairman or Secretary. The proposal shall be
presented to the membership for approval or rejection within four (4) months of the date the
petition is presented to the chairperson, co-chairperson or secretary.
Dissolution: In the event of dissolution, the assets of the Association are to be used as follows:
1. To pay all indebtedness of the Association.
2. To pay all expenses of liquidation.
3. The remainder to be donated to such non-profit organizations as may be designated by the
Steering Committee or vote of the membership at the time of dissolution.