BRECA Steering Committee Meeting Minutes 12-20-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: December 20, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT

  • Lori Christensen
  • Kelly Cohen
  • Bonnie Domeny
  • Rene Hamlin
  • Lynda Hammitt
  • Gay Jones
  • Jim Morgan

 STEERING COMMITTEE MEMBERS ABSENT

  • Jay Domeny
  • Andrea White
  1. Call to Order by Chair Rene Hamlin
  2. Minutes of November 22, 2016
    Lynda Hammitt requested two changes to the draft minutes for November 22, 2016, which were accepted.  Lynda Hammitt made a motion to adopt the amended draft minutes.  Gay Jones seconded the motion.  The motion was approved unanimously.
  1. Reports
    1. Finance
      There was no treasurer’s report.
    2. CORPAC
      Carmen Mitchell reported that there was no meeting of the Cordova Community Planning and Advisory Council (CORPAC) meeting this month.  There was discussion about the electronic sign being constructed for the Capital Christian Center.  Specifically, there was concern about the closeness of the sign to the freeway, and that it was different from what had been presented to CORPAC.
    3. Outreach Committee
      Lynda Hammitt stated that the Outreach Committee is to meet in January.
  1. Old Business
    1. California American Water
      Gay Jones thanked the people who turned out to testify at the December 7, 2016 California Public Utilities Commission (CPUC) hearing on the proposed general rate increases from California American Water (Cal Am).  She commented that there are two issues: the rate increase, and rate consolidation of the Sacramento district with other areas.  She stated that she wants to work with a BRECA member who wants BRECA to become a “party” to the proceedings.  Jim Morgan commented that at the CPUC hearing there were only 5 people who testified in the afternoon session.  He also stated that Joe O’Connor had told him that only 4 people testified in the evening session.

      Lynda Hammitt stated that she had spoken to the CPUC Office of Ratepayer Advocates (ORA) personnel at the meeting and that the ORA would likely recommend lower rate increases.  The ORA personnel also stated that Cal Am would likely end up with lower rate increases than they had requested.

      Gay Jones commented that there is a way to get on to the CPUC mailing list for the Cal Am general rate increase, and that she would send this around later.  Kelly Cohen stated that we should put a sample letter on the BRECA web site, with contact information.

      There was discussion about the rationale for the Cal Am requested rate increase, which is that Cal Am has been losing money due to reduced water use.  It is not clear whether they have actually lost money or had reduced profits.  The rationale for the requested rate increase is for reduced water use and increased testing requirements going forward.

      Gay Jones commented that there are a couple of statewide issues that are tied into the rate consolidation proposal.  One is that mapping of disadvantaged unincorporated communities is incomplete, and the other is that evaluation of groundwater basins is incomplete.  There are statewide regulations for groundwater that are coming into effect.  The proposed rate consolidation should wait until the statewide issues are resolved.

      Rene Hamlin stated that there are three actions for BRECA going forward: becoming a “party” to the proceedings, putting together a tool kit for the web site, and sending a BRECA letter to the CPUC.

    2. By-Laws
      Ken Crawford stated that we should go forward with the existing draft document.  Jim Morgan stated that he has some concerns with the existing draft that the Steering Committee needs to consider before going forward, and that he had e-mailed out a document with those concerns.  Gay Jones stated that Jim had made some good comments, but that they could be taken care of procedurally.  Lynda Hammitt stated that the comments did not rise to the level of the By-Laws.  Rene Hamlin suggested that we could create a Policies and Procedures document to address the concerns.  Jim Morgan pointed out that the second of the concerns in his document had previously been raised and accepted by the Steering Committee, concerning drawing lots for a tie for the 9th position in a Steering Committee election, but had been left out of the existing draft By-Laws document.

      Lynda Hammitt made a motion to accept the draft By-Laws document as currently written, with a change to incorporate drawing lots if there is a tie for the 9th Steering Committee position.  The motion failed with 3 votes in favor and 4 opposed.

      Jim Morgan raised his first concern, that the duties and powers of the Steering Committee are not adequately described, and suggested language for this concern.  Ken Crawford stated that the language could be put in a Policies and Procedures document, and that some of the language is already in the By-Laws.  Lori Christensen stated that we need to keep the content, and make sure it goes into another document.  Jim Morgan stated that he could accept putting the language in a Policies and Procedures document.  Gay Jones made a motion that the first concern in Jim Morgan’s document be put into a Policies and Procedures document.  Bonnie Domeny seconded the motion.  The motion was approved unanimously.

      Gay Jones made a motion that the second of Jim Morgan’s concerns, drawing lots for a tie for the 9th position in a Steering Committee election, be incorporated into the draft By-Laws.  Kelly Cohen seconded the motion.  The motion was approved unanimously.

      Jim Morgan raised the third of his concerns, which that there has been no audit of BRECA finances since 2011, which was for calendar years 2008 and 2009.  He stated that this is because the existing By-Laws require 3 BRECA members who are not members of the Steering Committee to perform the audit.  In practice, we have not been able to find 3 qualified members who are willing to do the work and are not on the Steering Committee for some time.  We need to relax the requirements if we are to have audits going forward.  Jim suggested that the number of people be reduced from 3 to 2, and allow them to be on the Steering Committee.  Carmen Mitchell commented that being on the Steering Committee would be a conflict of interest for audit committee members.  Ken Crawford suggested that the number of members be changed to “up to 3.”  Gay Jones made a motion that the draft By-Laws be changed to state “up to 3” members for the audit committee.  Kelly Cohen seconded the motion.  The motion was approved unanimously.

      Jim Morgan raised the fourth of this concerns, which had three elements, regarding the proposed membership secretary.  The first element was that the membership secretary text is part of sub-article 5.01(d), which is the treasurer.  Ken Crawford agreed to break out membership secretary into 5.01(e).  The second element was that appointment of the membership secretary should be consolidated with selection of the other Steering Committee officers at the beginning of Article 5.  During the discussion of this element, it was stated that the membership secretary might be someone who is not a Steering Committee member, and so should not be consolidated with selection of the Steering Committee officers.  Jim Morgan commented that if that was the case, membership secretary should be broken out into a separate article.  The third element was that the membership secretary as described in the draft By-Laws combines 2 different functions: recruiting new members and renewing existing memberships.  These are different skill sets, and it could be beneficial to have them filled by different people.  For example, there is an existing Outreach Committee, headed by Lynda Hammitt, working on recruiting new members, while the membership renewals are handled by Jim Morgan.  Ken Crawford commented that he belongs to another organization where both functions are performed by one person.  Kelly Cohen commented that the two functions are similar, and should be performed by one person.  After some further discussion, Lori Christensen made a motion to take the membership secretary out of the draft By-Laws, and put it into a Policies and Procedures document.  Gay Jones seconded the motion.  The motion was approved unanimously.

      At this point it was agreed to continue the discussion at the January BRECA meeting.

  1. New Business
    1. From the Floor
      Stan Mofjeld stated that the Cordova Recreation and Park District (CRPD) has new money from an assessment that was recently approved.  He stated that the walkway in Riviera East Park needs to be fixed.  Rick Sloan (a CRPD Board member) commented that it would cost a lot of money to replace the walkway, and that the CRPD is now doing a prioritization of needs.  If we want to do it right, the asphalt should be removed and replaced with concrete.  Lynda Hammitt asked what are the alternatives.  Rick stated that there is a tripping hazard where the path meets the sidewalk, and that it could be filled in to make a gradual transition.  Lynda Hammitt made a motion to write a letter to CRPD.  Gay Jones seconded the motion.  The motion was approved unanimously.

      Jim Morgan stated that the Newsletter was about ready to go, and asked if there was a desire to send it out for review.  He added that the review would need to be done quickly if the Newsletter was to get out this year.  It was agreed that there was a desire for review, and that the current draft was to be sent out to the Steering Committee electronically.

  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, January 24, 2017, at the Rancho Cordova Library.

BRECA Steering Committee Meeting 12-20-16 Agenda

Agenda
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING

December 20, 2016 6:30 pm
Cordova Library
9845 Folsom Blvd.
Sacramento, CA

  1. Call to Order.
  2. Approval of Minutes.
  3. Reports
    1. Finance
    2. CORPAC
    3. Out Reach Committee
  4. Old Business:
    1. Cal AM
    2. By Laws
  5. New Business:
    1. From the Floor.
  6. Adjourn to next meeting, Jan 24th, 2017

BRECA Steering Committee Meeting Minutes 11-22-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: November 22, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT

  • Bonnie Domeny
  • Rene Hamlin
  • Lynda Hammitt
  • Gay Jones
  • Jim Morgan

STEERING COMMITTEE MEMBERS ABSENT

  • Lori Christensen
  • Kelly Cohen
  • Jay Domeny
  • Andrea White

 

  1. Call to Order by Chair Rene Hamlin

  2. Minutes of October 25, 2016
    Bonnie Domeny made a motion to adopt the draft minutes for October 25, 2016.  Gay Jones seconded the motion.  The motion was approved with 4 votes in favor and 1 abstention.
  1. Reports
    1. Finance
      There was no treasurer’s report.
    2. CORPAC
      Carmen Mitchell reported that the Cordova Community Planning and Advisory Council (CORPAC) meeting this month received a proposal to build an AM/PM at Kiefer Blvd. and Bradshaw Road.  CORPAC voted to approve the proposal.
  1. Old Business
    1. Tattoo Parlor
      Bonnie Domeny reported that she had received an e-mail from Michelle Nagao with the County Department of Community Development.  The e-mail stated that the Minor Use Permit for the tattoo parlor in the commercial center on Folsom Blvd. had been denied.  The reason for the denial was that there would be an excessive concentration of businesses on the separations list.
    2. Invasive Plant Removal
      Gay Jones stated that she will work with the Sacramento Area Flood Control Agency (SAFCA) if they need help with invasive plant removal.  SAFCA wants to use the Gristmill area as a pilot project to see what will work for habitat restoration.  Also, a Starthistle eradication day, working with the American River Parkway Foundation, is tentatively scheduled for May 6, 2017.
    3. Newsletter
      Jim Morgan stated that all the articles for the Newsletter are in, except for the Chair’s Message.
    4. Outreach Committee
      Lynda Hammitt stated that she would like to get some people together to do outreach for BRECA.  It was pointed out that an Outreach Committee had been formed at the October meeting.  Lynda stated that she is not sure how to market the benefits of belonging to BRECA.  It is hard to define the benefits of belonging to BRECA.  The true benefit is as a voice for a unified community, but not everybody sees issues our way.  We need activities to draw people in.  Gay Jones pointed out that we do have things to draw people in, including the Easter Egg Hunt, the Picnic, the Holiday Party and the General Meeting.  Lynda suggested contacting people when they come in to the neighborhood.  She also suggested contacting them when they join Nextdoor.  Rene stated that one way to get people when they come in is from a real estate agent.  Gay Jones stated that there is a list of houses sold in the Sunday paper that could be used.
    5. December Meeting
      Rene Hamlin suggested that we could have a brief meeting in December, followed by a potluck.  However, if few people show up, it would fall flat.  It was pointed out that there have been few people who showed up at previous December meetings, even though a lot of effort was put into getting food together.  It was agreed to bring cookies.  Jim Morgan pointed out that the membership will need to be notified since the December meeting is on the 3rd Tuesday, instead of the usual 4th Tuesday.
    6. From the Floor
      Rene Hamlin stated that we should discuss the future process for By-Laws revisions.  Gay Jones stated that she is concerned with the document that was distributed recently.  She stated that the document should have the old By-Laws and the proposed changes.  It was agreed to provide such a document.  Jim Morgan stated that he had read the recently distributed proposed By-Laws, and was pleasantly surprised.  He stated that he has about 5 concerns with the document, and understands that Kelly Cohen has at least one concern.  It was agreed to discuss those concerns at the December meeting.  Rene stated that she wants to get to a ballot on the By-Laws revisions early in 2017.

      Carmen Mitchell stated that she had received a notice from California American Water (Cal Am) about an informational meeting to be held on December 1 at the White Rock Road Clubhouse on proposed rate increases.  Gay Jones stated that there will be a Public Utilities Commission hearing on the proposed rate increases on December 7.  BRECA needs to have a statement.  Jim Morgan volunteered that he could talk about the proposed rate consolidation with Larkfield and other systems.  Gay Jones made a motion that BRECA is opposed to the proposed rate increases and the rate consolidation of different areas.  Bonnie Domeny seconded the motion.  The motion was approved unanimously.

  1. New Business
    1. From the Floor
      Bonnie Domeny stated that she had received pens made from the stump at Riviera East Park.
      Carmen Mitchell stated that the stump outside the library is cracking.
      Gay Jones stated that she would like to have the e-mail list for BRECA members.  It was agreed that Jim Morgan would send the list to Gay Jones.  Rene Hamlin asked that it also be sent to Lynda Hammitt.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, December 20, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting Minutes 10-25-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: October 25, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Bonnie Domeny
Jay Domeny
Rene Hamlin
Jim Morgan
Andrea White

STEERING COMMITTEE MEMBERS ABSENT
Kelly Cohen
Gay Jones
Lynda Hammitt

  1. Call to Order by Chair Rene Hamlin

  2. Minutes of September 27, 2016
    The draft minutes were amended to reflect the fact that Gay Jones was not at the September 2016 meeting.  Andrea White made a motion to adopt the amended draft minutes for September 27, 2016.  Lori Christensen seconded the motion.  The motion was approved with 5 votes in favor and 1 abstention.
  1. Reports

    1. Treasurer’s Report
      Andrea White, treasurer, noted that the item “retained earnings” on the equity sheet is actually the balance of all years back to 2013.  She reported that the balance in the BRECA checking account is $4,848.58.  It was agreed that the Budget Committee would meet in early December.
    2. CORPAC
      Carmen Mitchell reported that there was no Cordova Community Planning and Advisory Council (CORPAC) meeting this month.
  1. Old Business

    1. Notice Of Preparation for the Butterfield Station NMP/SPA
      Jim Morgan gave a summary of the situation regarding the Notice of Preparation (NOP) for the Butterfield Station Neighborhood Master Plan/Special Planning Area (NMP/SPA).  He stated that the NOP is required for preparation of a Draft Environmental Impact Report under California law.  What the Butterfield Station NMP/SPA is about is not entirely clear, because the document is still in draft form and has not been released to the public.  According to the Project Manager, Tim Kohaya, it should be ready in 3 or 4 months.  It is likely to have some similarity to a Butterfield Station Special Planning Area document released to the public in 2009.  The general purpose of this document was to increase ridership on Light Rail by constructing high density residential and mixed use projects in the vicinity of the Butterfield Station.  Jim distributed a handout from the NOP that showed the NMP/SPA area and the proposed densities.  BRECA’s critical concerns are that, in a suburban environment, higher density means lower income, increased traffic, and other problems.  BRECA formed a committee at the last Steering Committee meeting to comment on the recent NOP.  The committee submitted a letter to the County.  The first point made in the letter was that the County had the cart in front of the horse, i.e. the Butterfield Station NMP/SPA should be finalized and released to the public well before the NOP.

      About the same time, the County had sent the NOP document to CORPAC.  On behalf of CORPAC, Gay Jones had requested an extension on the comment period.  The County responded to Gay that they were putting the NOP on hold for 4 or 5 months, while they “reconnect” with stakeholders, including CORPAC and BRECA.

    2. By-Laws Review Committee
      Jim Morgan proposed, and it was agreed, to postpone discussion of the By-Laws due to the absence of some Steering Committee members.  Rene Hamlin stated that the By-Laws Review Committee would take all the input received and prepare a final version of the draft By-Laws.
    3. Invasive Plant Removal
      Rene Hamlin stated that Gay Jones wants to get a group together to work with the Sacramento Area Flood Control Agency on the areas of the American River Parkway adjacent to the BRECA area that have problems with invasive plants following the levee raise work.  It was agreed to form a committee to work on this.  Kelly Cohen, Gay Jones, Bonnie Domeny, Melissa Schuler, Carmen Mitchell, and Jim Morgan are to be on the committee.
    4. Newsletter
      Jim Morgan stated that the Newsletter has been delayed due to the time needed to respond to the NOP for the Butterfield Station NMP/SPA (see item 4a, above).  The Newsletter is now scheduled to come out after the general election.  Rene Hamlin stated that she wants to see the Newsletter circulated to the Steering Committee prior to publication.  This was agreed to.
    5. Old Business From the Floor
      Bonnie Domeny stated that California American Water (Cal Am) is to make a presentation before the Rancho Cordova City Council on November 7, 2016.  We may want to have some people attend.  There was discussion about having Cal Am make a presentation to BRECA.  Those who had been at the Cal Am presentation to BRECA several years ago stated that it was not really helpful, and no action was taken.
  1. New Business
    1. Outreach Committee
      It was agreed that Andrea White, Lori Christensen, Bonnie Domeny, and Lynda Hammitt would be the Outreach Committee.
    2. December BRECA Meeting
      It was noted that the December BRECA meeting will be on the 3rd Tuesday, December 20.  There will be a short agenda, and food will be brought.  Andrea White noted that there is a $50 budget for the December meeting.
    3. Community Concerns
      It was discussed that people from the community do not generally come to BRECA Steering Committee meetings.  Although people discuss concerns on Nextdoor, they generally do not bring the concerns to BRECA meetings, where something could be done about the concerns.  It was suggested that we do some success stories in the Newsletter.
    4. New Business From the Floor
      Bonnie Domeny stated that she had received a notification of an application for a Use Permit for a tattoo and piercing shop at 9653 Folsom Blvd.  She stated that she was going to write a letter to the County and would like BRECA to do likewise.  Rene Hamlin stated that the quality of stores along Folsom Blvd. is going down, and that is not the right direction for the community.  Bonnie Domeny made a motion that “BRECA write a letter in opposition to the request for a Minor Use Permit for Mike Carter’s In-2-Skin Tattoo and Piercing at 9653 Folsom Blvd.”  Lori Christensen seconded the motion.  The motion was approved unanimously.  It was agreed that Bonnie would draft the BRECA letter and circulate it to the Steering Committee for review and approval.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, November 22, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting 10-25-16 Agenda

Agenda
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING

October 25, 2016 6:30 pm
Cordova Library
9845 Folsom Blvd.
Sacramento, CA

  1. Call to Order.
  2. Approval of Minutes.
  3. Reports
    1. Finance
    2. CORPAC
  4. Old Business:
    1. NOP for the Butterfield Station NMP/SPA
    2. By-Laws Review
    3. Invasive Plant Removal
    4. Newsletter
    5. From the Floor
  5. New Business:
    1. Out Reach Committee
    2. December Meeting
    3. Community Concerns
    4. From the Floor.
  6. Adjourn to next meeting, Nov 22th 2016

Dates to Remember:
December Steering Committee meeting: December 20