BRECA Steering Committee Meeting 10-25-16 Agenda

Agenda
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING

October 25, 2016 6:30 pm
Cordova Library
9845 Folsom Blvd.
Sacramento, CA

  1. Call to Order.
  2. Approval of Minutes.
  3. Reports
    1. Finance
    2. CORPAC
  4. Old Business:
    1. NOP for the Butterfield Station NMP/SPA
    2. By-Laws Review
    3. Invasive Plant Removal
    4. Newsletter
    5. From the Floor
  5. New Business:
    1. Out Reach Committee
    2. December Meeting
    3. Community Concerns
    4. From the Floor.
  6. Adjourn to next meeting, Nov 22th 2016

Dates to Remember:
December Steering Committee meeting: December 20

BRECA Steering Committee Meeting Minutes 9-27-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: September 27, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Kelly Cohen
Rene Hamlin
Lynda Hammitt
Jim Morgan
Andrea White

 STEERING COMMITTEE MEMBERS ABSENT
Bonnie Domeny
Jay Domeny
Gay Jones

  1. Call to Order by Chair Rene Hamlin
  2. Minutes of August 23, 2016
    There was discussion of whether people who attend a Steering Committee meeting but are not on the Steering Committee should be listed on the minutes.  After some discussion it was decided not to do so.  Lynda Hammitt made a motion to adopt the draft minutes for August 23, 2016.  Lori Christensen seconded the motion.  The motion was approved unanimously.
  1. Reports
    1. Treasurer’s Report
      Andrea White, treasurer, reported that the balance in the BRECA checking account is $4,749.54.
    2. CORPAC
      Carmen Mitchell reported that there was no Cordova Community Planning and Advisory Council (CORPAC) meeting this month.
  2. Old Business
    1. By-Laws Review Committee
      Ken Crawford distributed a hard copy, dated 9/16/16, of his interpretation of the revisions approved by the last Steering Committee meeting.Ken Crawford stated that he had removed the last sentence of Article 8.02 (“at either an annual or regular monthly meeting, as provided in 8.01”) to make it consistent with the revised language in Article 8.01.  Lynda Hammitt commented that this leaves Article 8.02 unclear as to when the 4 months requirement for presentation to the membership begins.  After some discussion a consensus was reached to add “to the Chair, Co-chair, or Secretary” to the end of the revised Article 8.02.Jim Morgan distributed a document that compared the costs and other aspects of having members vote on the By-Laws by mail compared to at a BRECA meeting.  He stated that, overall, costs were similar, and not significantly different in terms of BRECA’s yearly budget.  He also stated that participation is likely to be greater with a mail ballot than voting at a meeting, and pointed out that voting at a meeting disenfranchises those who cannot attend the meeting.Regarding Article 9, Lori Christensen commented that we need to be consistent with the requirements of the Secretary of State for distribution of assets in the event of dissolution of BRECA.  Possibly we should explicitly reference regulations of the Secretary of State in this regard.  Rene Hamlin stated that the existing text, which has remaining funds donated to a non-profit, is consistent with the regulations.  Ken Crawford recommended against adding a reference to the Secretary of State or other government organizations.  The consensus was to leave Article 9 unchanged.Ken Crawford raised a question, in regard to Article 4 (elections), of how we get a write-in candidate on the ballot.  Jim Morgan pointed out that there was an explicit space for write-in candidates on the most recent ballot.Jim Morgan pointed out that, in regard to Article 4.01(a), we want candidates to be members of BRECA in good standing, but it is not clear where to put that language.  Also, the sentence “Provided that the nominee concurs.” is a fragment of a sentence and a fragment of a thought.  After some discussion, a consensus was reached to add, after “Provided that the nominee concurs,” the statement “and is a member in good standing, they become a candidate and their name shall be placed on the ballot.”

      In regard to Article 4.01(b), it was pointed out that written ballots and candidate statements are mailed to all memberships in early May.  Hence, the reference to distributing ballots at the Steering Committee meeting in May makes no sense, and would be an invitation to fraudulent voting.  A consensus was reached to delete the phrase “or at the Steering Committee in May.”

      It was further raised in regard to Article 4.01(b) that the last sentence “Write in candidates will be accepted on return ballots or at the April Steering Committee meeting” makes no sense because all ballots are to be returned by mail between the April and May meetings.  A consensus was reached to delete the phrase “or at the April Steering Committee meeting.”

      Jim Morgan pointed out that we should have the requirement that all Steering Committee members be members in good standing of BRECA.  The consensus was reached to add this statement to Article 4.01(c).

      Jim Morgan raised the question why, in Article 4.01(c), there is a requirement to destroy the ballots after the election.  Lynda Hammitt stated that we should agree to keep the ballots for at least one year.  After some discussion a consensus was reached to change the wording to “Ballots shall be kept until after the next election.”  Also, the reference to “President” is changed to “Chair,” and “disposal” is changed to “disposition.”

      Jim Morgan questioned why there is an Article 4.01(d) relating to uncontested elections with only 9 candidates, since it is obvious that, if there are 9 or fewer candidates, they have the highest number of votes, as provided in 4.01(c).  Rene Hamlin stated that there is a member of the Steering Committee who is not present who supports this provision, and requested that the discussion be tabled until the next meeting.  It was agreed to table the discussion of this item until the next meeting.

      Lori Christensen stated that the various sub-articles of 4.01 follow a stepwise progression, and suggested separating 4.01(c) into two sub-articles by inserting a new sub-article 4.01(d) before the phrase “Newley (sic) elected steering Committee members….”  A consensus was reached to adopt this change.

      At this point the discussion was tabled until the next Steering Committee meeting.

    2. Picnic Update
      Lori Christensen stated that there were at least 42 people at the recent BRECA picnic.  It was generally agreed that it was a good picnic.
    3. Invasive Plant Removal
      Kelly Cohen stated that she had nothing to report.
    4. Newsletter
      Jim Morgan requested Newsletter articles by Friday.  Kelly Cohen stated that she would like to do an article on Measure B, the proposed 0.5% sales tax for transportation.
    5. Old Business From the Floor
      Kelly Cohen stated that she keeps seeing things that could go on the BRECA website, but that because she has to send them off to Bonnie Domeny, she (Kelly) ends up not doing anything.  She would like to be able to put items directly onto the BRECA web site.  Rene Hamlin suggested that Kelly could do her own blog, and link to the blog from the website.Andrea White stated that the Cordova Recreation and Park District had received a Notice of Preparation (NOP) for a Draft Environmental Impact Report on the Butterfield Station Master Plan.  She will forward this to the Steering Committee.  The County wants comments within 30 days of September 20.  She also stated that the County had informally contacted the Park District regarding taking in lieu fees instead of land.  The Park District representative had said no, based on the deficiency of park land in the area.Jim Morgan stated that BRECA needs to form a committee to respond to the NOP and send a letter.  It was agreed to do so.  Jim Morgan, Gay Jones, Andrea White, and Kelly Cohen are the members of the committee.
  1. New Business
    1. New Business From the Floor
      Lynda Hammitt stated that she wants to get feedback from BRECA.org regarding how BRECA is doing and what else we could do or do better.  It was stated that a process would need to be established, as this has not been done previously.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, October 25, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting Minutes 8-23-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

 

 

DATE: August 23, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Kelly Cohen
Bonnie Domeny
Jay Domeny
Rene Hamlin
Lynda Hammitt
Gay Jones
Jim Morgan

 STEERING COMMITTEE MEMBERS ABSENT
Andrea White

  1. Call to Order by Chair Rene Hamlin
  2. Minutes of July 26, 2016
    Gay Jones made a motion to adopt the draft minutes for July 26, 2016.  Lori Christensen seconded the motion.  The motion was approved unanimously.
  1. Reports
    1. Treasurer’s Report
      There was no treasurer’s report.
    2. CORPAC
      Carmen Mitchell stated that the Capital Christian Center request for an electronic billboard was heard by the Board of Supervisors on August 9.  Carmen Mitchell and Kelly Cohen spoke in opposition.  Three people spoke in favor.  The Board of Supervisors approved the request by a 3 to 2 vote.  Supervisor Nottoli voted in favor.Carmen Mitchell noted that the proposal was somewhat different than what was shown in the request.  Several people expressed concern over approval of a request when it is not clear what the request was for.  Gay Jones made a motion for BRECA to send an e-mail to the Board of Supervisors expressing concern over approval of a request when the details are not clear and had not been presented to community groups or the Cordova Community Planning and Advisory Committee (CORPAC).  Bonnie Domeny seconded the motion.  The motion was approved unanimously.
  1. Old Business
    1. By-Laws Review Committee
      Rene Hamlin reminded people that the By-Laws are laws, not policies.Ken Crawford distributed a hard copy of his interpretation of the revisions approved by the last Steering Committee meeting.Ken Crawford discussed the proposal to add Article 6.02 to the By-Laws.  He stated that he is not up on all the forms of electronic communication, and Article 6.02 is intended to be the first step towards going electronic.  Jim Morgan stated that the use of the terms “communication” and “business” in the proposed Article means that there would be a de facto Steering Committee meeting taking place.  “Business” in particular means voting.  This runs contrary to the principal, articulated elsewhere in the By-Laws, that members have the right to attend Steering Committee meetings.  There is no practical way of including all of the BRECA membership in the “communications” and “business” of an electronic meeting.

      Gay Jones commented that there is a need to use e-mail for time sensitive issues.  Ken commented that an example would be the need to send a letter to Board of Supervisors, if everybody on the Steering Committee agrees, then the letter would be sent.  Gay commented that this applies to time sensitive issues.

      Gay proposed language for the proposed Article 6.02: “Electronic communication may be used for time sensitive issues.  The communication will be read into the minutes at the next normal Steering Committee meeting.”  A consensus was reached to adopt this change.

      Lori Christensen noted a problem: the proposed language in Article 6.02 includes the statement “All such communication shall be maintained by the Secretary.”  This is simply not practical.  Gay Jones commented that the cited language is removed from the new language.  She proposed that the statement “A summary shall be maintained by the Secretary” be added to her proposal above. A consensus was reached to adopt this change, and that the two (2) statements adopted by consensus here would replace the entire text of Article 6.02.

      Moving on to Article 7, Jim Morgan commented that the existing By-Laws authorize a referendum which can be initiated by either one (1) less than a majority of the members of the Steering Committee, or a petition signed by 20% of the membership.  However, the proposed revisions have only that (a majority of) the Steering Committee may initiate a referendum.  The language in the existing By-Laws allows BRECA members or Steering Committee members who disagree with a Steering Committee decision to appeal to the membership.  This functions as a check and balance on the powers of the Steering Committee and should be retained.  There was considerable discussion to clarify how the existing provisions of Article 7 would work in practice.  A consensus was reached that the language of the existing By-Laws would be retained.

      Rene Hamlin directed the discussion to Article 8.01, amendments to the By-Laws.  Jim Morgan stated that he disagrees with the amendments to the By-Laws to be voted on only at the annual or regular meetings.  He stated that in his experience voting by members at annual meetings is a combination of circus and rubber stamp.  It is only appropriate if there is no doubt whatsoever about the outcome.  Further, it discriminates against members who cannot attend the meeting.  In Jim’s opinion, the voting for amendments to the By-Laws should be by mail ballot only.  Lynda Hammitt expressed concern about the expense associated with a mailed ballot.  Gay Jones commented that at around $150 every 20 years or so, this is okay.  There was discussion about doing an electronic ballot, but this was not practical since around 20% of BRECA members either do not have e-mail or are unwilling to give their e-mail to BRECA.  Rene Hamlin suggested that the language in Article 8.01 be changed to “The proposal shall be presented to members.”  Additional details are to be filled in with a policies and procedures document.  There was consensus to adopt this language.

      At this point the discussion was tabled until the next Steering Committee meeting.

    2. Picnic Update
      A draft of the Picnic flyer was circulated for comments.  At Rene Hamlin’s suggestion, it was agreed to have cup cakes instead of a full cake.
    3. Invasive Plant Removal
      Kelly Cohen stated that she had not done anything about growth of Yellow Starthistle on the levee.  Gay Jones stated that she had reached out to Pete Ghelfi at the Sacramento Area Flood Control Agency about Yellow Starthistle at the Kansas Access staging area and near the Mayhew Drain.  She asked if there is consensus to approach the American River Parkway Foundation, which does invasive plant removal, to request a contingent to work on the two areas.  There was agreement to do this.
    4. Old Business From the Floor
      Rick Sloan requested the application for new members, as there are three new residents on his street.  Jim Morgan gave him several of the applications.
  1. New Business
    1. Amtrak
      Rene Hamlin stated that she would like to have representatives from Amtrak come to a Steering Committee meeting to talk about their services.  There was agreement to do this.  Lori Christensen asked whether Regional Transit should also be invited.  There was not support for this.  Rene stated that she would invite Amtrak representatives to the September meeting.
    2. Measure B
      Carmen Mitchell stated that there had been a presentation at the Cordova Community Planning and Advisory Council (CORPAC) meeting concerning Measure B, but that it had been confusing since they discussed both Measure A and Measure B.  Gay Jones stated that CORPAC heard representatives from the Sacramento Transportation Agency (STA) and the County.  Measure B will be on the November ballot, and consists of a 1/2 % sales tax hike.  State transportation revenue has dropped.  For the first 5 years, 70% of Measure B money would be used for fixing and repairing transportation infrastructure, unless a super-majority of the elected officials voted otherwise.  Kelly Cohen commented that we do need work on transportation, and that the gas tax is not enough.  Carmen stated that the representatives at the CORPAC meeting said that the gas tax is set to expire, hence we would not feel an impact.  Kelly remarked that one of her big concerns is the proposed new bridge over the American River, and the loss of riparian habitat.
    3. New Business From the Floor
      Jim Morgan stated that he would like to get a new BRECA Newsletter started, with a target date of October.  He would need articles by the end of September.  Lynda Hammitt volunteered to write an article on the Neighborhood Yard Sale.  Rene Hamlin asked for calendaring of 2017 BRECA activities.  Gay Jones stated that she would like something about the December BRECA party.  It was noted that the BRECA Picnic in September will be featured in the Newsletter.Rick Sloan stated that also on the November ballot will be Measure J.  This would ask for an additional $45 per household for the Cordova Recreation and Park District (CRPD).  Including the existing assessment, the total would be $65 per household.  The measure needs a 2/3s vote to pass.  Rick requested that Measure J be put into the Newsletter.  Gay Jones suggested that we have a presentation by the CRPD at the October BRECA meeting.Gay Jones noted that she had a discussion with Evan Jacobs about another proposed rate increase from California American Water (Cal Am).  He commented that Cal Am had to close one well due to contamination, but that interconnections have provided adequate supplies.  Gay suggested that we reach out to Rancho Cordova, as part of their area is supplied by Cal Am.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, September 27, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting 08-23-16 Agenda

Agenda
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING

August 23, 2016 6:30 pm
Cordova Library
9845 Folsom Blvd.
Sacramento, CA

  1. Call to Order.
  2. Approval of Minutes.
  3. Reports
    1. CORPAC (Jones/Mitchell)
  4. Old Business:
    1. By-Laws Review (Hamlin/Crawford)
    2. Picnic Update
    3. Invasive Plant Removal
    4. From the Floor
  5. New Business:
    1. Amtrak
    2. Measure B
    3. From the Floor.
  6. Adjourn to next meeting, September 27rd 2016

Dates to Remember:
Bark in the Park: August 28
Potluck Picnic: September 25
December Steering Committee meeting: December 20

BRECA Steering Committee Meeting Minutes 7-26-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: July 26, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Kelly Cohen
Bonnie Domeny
Jay Domeny
Rene Hamlin
Lynda Hammitt
Gay Jones
Jim Morgan

 STEERING COMMITTEE MEMBERS ABSENT
Andrea White

  1. Call to Order by Chair Rene Hamlin
  2. Minutes of June 28, 2016
    Bonnie Domeny made a motion to adopt the draft minutes for June 28, 2016.  Gay Jones seconded the motion.  The motion was approved unanimously.
  1. Reports
    1. Treasurer’s Report
      There was no treasurer’s report.
    2. CORPAC
      Gay Jones stated that the Capital Christian Center request for an electronic billboard will go before the Board of Supervisors on August 9 at 3:00 pm for a final decision.  It was requested that the BRECA membership be notified of the hearing.
  1. Old Business
    1. By-Laws Review Committee
      Ken Crawford stated that he had sent out draft 2 of the By-Laws.  He stated that he had received some comments back.  In particular, on the question of requiring 2/3s of the Steering Committee for a quorum, which some wanted, he had checked several books and other Community Associations, and most have a number.  Rene Hamlin commented that when other organizations have electronic voting, people can e-mail in their vote to the meeting and have it count.  Gay Jones stated that she would be concerned about such a procedure, as votes should be after discussion of the item, and people sometimes change their minds or new ideas arise during the discussion.  Bonnie Domeny stated that sometimes a vote is needed between two meetings.  Jim Morgan pointed out that, in the past, BRECA has held extra Steering Committee meetings between the regular meetings to vote on issues that need rapid action.  Gay noted that the Sacramento Metro Fire Board, the Community Planning and Advisory Commissions, and the Local Area Formation Commission all require the member to be present to vote.  She also noted that if members are not present for the discussion, it will be a poor quality discussion.Bonnie Domeny asked if we should go back to a 5 member quorum.  Jim Morgan stated that it should be “a majority” of the actual members of the Steering Committee.  Gay Jones noted that it is harder to get 2/3s than a majority.  Kelly Cohen stated that she had an issue with a simple majority, as it is not as representative of BRECA as 2/3s.  Jim Morgan pointed out that BRECA has had a problem in the past with achieving a quorum, even with 5.  With a higher standard (2/3s of 9 would be 6), the Steering Committee would find itself unable to act at crucial times.  Jim also pointed out that the statement in the By-Laws that the Steering Committee shall have 9 members is a problem: Even if there are 7 or 5 actual members, as far as the By-Laws are concerned there are 9.  He stated that the By-Laws should be changed to “up to 9” Steering Committee members.

      After some further discussion, a concensus was reached that the By-Laws should be revised to say there shall be “up to 9” Steering Committee members, and that a majority constitutes a quorum.  Kelly Cohen noted her dissent about the majority quorum.

      Ken stated that he was asked to put in a new position of membership secretary, but he forgot.  The membership secretary would separate out activities of the secretary having to do with membership renewals.  Jim Morgan pointed out that the existing By-Laws only require the Secretary to maintain a list of the members, but that the actual membership renewals can and have sometimes been done by someone else.  Thus it is not really necessary to change the By-Laws to create a position of membership secretary.  After some discussion, a consensus was reached to add the position of membership secretary to the By-Laws.

      Ken also stated that he has a problem with the situation that members cannot nominate themselves, which is implied by the existing By-Laws, and the proposal to add that as an explicit item in the By-Laws.  He stated that other organizations do not have to have someone else nominate a candidate.  However, some organizations have a nomination committee.  Lori Christensen commented that BRECA already allows write-in candidates.  Jim Morgan stated that by requiring nomination by someone else, BRECA gets a higher quality of candidates.  Ken declared that that is discrimination.  After some discussion, a consensus was reached to change the By-Laws so to allow members in good standing to nominate themselves.

      Bonnie Domeny stated that she would like to see voting by acclimation at the General Meeting if there are 9 or fewer candidates.  Jim Morgan stated that voting by acclimation at a meeting is something of a cross between a circus and a rubber stamp.  It is only appropriate when the outcome is not in doubt.  So, why not just make it automatic, that if there are 9 or fewer candidates, then they become the Steering Committee, and save the ballot and candidate statements?  Several people stated that they want to see ballots go out and be counted.  Jim Morgan pointed out that having a mail ballot facilitates having write-in candidates, which would not be feasible in either a vote by acclimation scenario nor an automatic 9 or fewer candidates become Steering Committee members scenario.  After some discussion, a consensus was reached to keep the printed ballot.

      In response to a question about deleted and added language in Article 6, Jim Morgan pointed out that the proposed revisions to the By-Laws have text that has been added, but is not shown as added in Articles 6 and 8.  This added text should have been underlined or italicized, but is shown as normal text.  This has the effect of misleading people about what is in the existing By-Laws and what is changed.  Also, a large block of text that is shown as strikeout at the beginning of Article 4 actually is part of the existing Article 6, and should have been shown there.

      Kelly Cohen raised a question about what happens if there is a tie for number 9 and 10 in the Steering Committee ballot count.  Gay Jones stated that it is common for such ties to be decided by lot.  After some discussion, a consensus was reached to add this to the revisions to the By-Laws.

      Kelly Cohen stated that she is concerned about the proposed Article 5.01(a) which states in part that “… the Chairperson shall have broad discretion in supervising the Steering Committee’s activities, affairs, and officers.”  She stated that this puts too much power in the hands of the Chairperson.  Ken Crawford stated that without the cited provision there would be chaos and the organization would run amok.  Lori Christensen pointed out that in many cases in the past the Chairperson has had little working knowledge of projects undertaken by committees or individuals, and thus would not really be able to “supervise” their activities.  Jim Morgan stated that he strongly agrees with Kelly on this issue.  He stated that “broad discretion” is an open invitation to favoritism and cronyism, and that “supervise” implies a command and control power.  Such activities are best left to the Steering Committee as a whole.  Gay Jones pointed out that the Steering Committee works together to accomplish objectives, and that the role of the Chairperson is to “facilitate” the Steering Committee coming to agreement or decision.  After some discussion, a consensus was reached to change the phrase “have broad discretion in supervising” to “facilitate.”

      At this point, it was agreed to table the discussion of proposed By-Laws revisions and continue the discussion at the next meeting.

    2. Old Business From the Floor
      There was no old business from the floor.
  1. New Business
    1. New Business From the Floor
      Kelly Cohen stated that she had been working on an article on BRECA history and that she wants access to the BRECA web site to add the article.  The question was raised of why not send it to Bonnie, and let her put it on the web site?  Kelly responded that she wants to do it herself.  Bonnie Domeny stated that she needs control over getting into the web site to prevent hackers and viruses from entering.  After some discussion there was general agreement that work should be sent to Bonnie for addition to the BRECA web site.  Kelly commented that she is just finding out that she does not have access.Gay Jones noted that the Great American River Clean Up is scheduled for Saturday, September 17, from 9 am to 12 noon.

      Gay Jones requested that if information is sent from BRECA to Nextdoor, that it also should be sent to the BRECA e-mail list.

      Kelly Cohen stated that yellow starthistle has come over to the landside toe of the levee in her area.  Gay Jones stated that she is working on getting help from the Sacramento Area Flood Control Agency on starthistle.

  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, August 23, 2016, at the Rancho Cordova Library.