BRECA Steering Committee Meeting Minutes 10-25-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: October 25, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Bonnie Domeny
Jay Domeny
Rene Hamlin
Jim Morgan
Andrea White

STEERING COMMITTEE MEMBERS ABSENT
Kelly Cohen
Gay Jones
Lynda Hammitt

  1. Call to Order by Chair Rene Hamlin

  2. Minutes of September 27, 2016
    The draft minutes were amended to reflect the fact that Gay Jones was not at the September 2016 meeting.  Andrea White made a motion to adopt the amended draft minutes for September 27, 2016.  Lori Christensen seconded the motion.  The motion was approved with 5 votes in favor and 1 abstention.
  1. Reports

    1. Treasurer’s Report
      Andrea White, treasurer, noted that the item “retained earnings” on the equity sheet is actually the balance of all years back to 2013.  She reported that the balance in the BRECA checking account is $4,848.58.  It was agreed that the Budget Committee would meet in early December.
    2. CORPAC
      Carmen Mitchell reported that there was no Cordova Community Planning and Advisory Council (CORPAC) meeting this month.
  1. Old Business

    1. Notice Of Preparation for the Butterfield Station NMP/SPA
      Jim Morgan gave a summary of the situation regarding the Notice of Preparation (NOP) for the Butterfield Station Neighborhood Master Plan/Special Planning Area (NMP/SPA).  He stated that the NOP is required for preparation of a Draft Environmental Impact Report under California law.  What the Butterfield Station NMP/SPA is about is not entirely clear, because the document is still in draft form and has not been released to the public.  According to the Project Manager, Tim Kohaya, it should be ready in 3 or 4 months.  It is likely to have some similarity to a Butterfield Station Special Planning Area document released to the public in 2009.  The general purpose of this document was to increase ridership on Light Rail by constructing high density residential and mixed use projects in the vicinity of the Butterfield Station.  Jim distributed a handout from the NOP that showed the NMP/SPA area and the proposed densities.  BRECA’s critical concerns are that, in a suburban environment, higher density means lower income, increased traffic, and other problems.  BRECA formed a committee at the last Steering Committee meeting to comment on the recent NOP.  The committee submitted a letter to the County.  The first point made in the letter was that the County had the cart in front of the horse, i.e. the Butterfield Station NMP/SPA should be finalized and released to the public well before the NOP.

      About the same time, the County had sent the NOP document to CORPAC.  On behalf of CORPAC, Gay Jones had requested an extension on the comment period.  The County responded to Gay that they were putting the NOP on hold for 4 or 5 months, while they “reconnect” with stakeholders, including CORPAC and BRECA.

    2. By-Laws Review Committee
      Jim Morgan proposed, and it was agreed, to postpone discussion of the By-Laws due to the absence of some Steering Committee members.  Rene Hamlin stated that the By-Laws Review Committee would take all the input received and prepare a final version of the draft By-Laws.
    3. Invasive Plant Removal
      Rene Hamlin stated that Gay Jones wants to get a group together to work with the Sacramento Area Flood Control Agency on the areas of the American River Parkway adjacent to the BRECA area that have problems with invasive plants following the levee raise work.  It was agreed to form a committee to work on this.  Kelly Cohen, Gay Jones, Bonnie Domeny, Melissa Schuler, Carmen Mitchell, and Jim Morgan are to be on the committee.
    4. Newsletter
      Jim Morgan stated that the Newsletter has been delayed due to the time needed to respond to the NOP for the Butterfield Station NMP/SPA (see item 4a, above).  The Newsletter is now scheduled to come out after the general election.  Rene Hamlin stated that she wants to see the Newsletter circulated to the Steering Committee prior to publication.  This was agreed to.
    5. Old Business From the Floor
      Bonnie Domeny stated that California American Water (Cal Am) is to make a presentation before the Rancho Cordova City Council on November 7, 2016.  We may want to have some people attend.  There was discussion about having Cal Am make a presentation to BRECA.  Those who had been at the Cal Am presentation to BRECA several years ago stated that it was not really helpful, and no action was taken.
  1. New Business
    1. Outreach Committee
      It was agreed that Andrea White, Lori Christensen, Bonnie Domeny, and Lynda Hammitt would be the Outreach Committee.
    2. December BRECA Meeting
      It was noted that the December BRECA meeting will be on the 3rd Tuesday, December 20.  There will be a short agenda, and food will be brought.  Andrea White noted that there is a $50 budget for the December meeting.
    3. Community Concerns
      It was discussed that people from the community do not generally come to BRECA Steering Committee meetings.  Although people discuss concerns on Nextdoor, they generally do not bring the concerns to BRECA meetings, where something could be done about the concerns.  It was suggested that we do some success stories in the Newsletter.
    4. New Business From the Floor
      Bonnie Domeny stated that she had received a notification of an application for a Use Permit for a tattoo and piercing shop at 9653 Folsom Blvd.  She stated that she was going to write a letter to the County and would like BRECA to do likewise.  Rene Hamlin stated that the quality of stores along Folsom Blvd. is going down, and that is not the right direction for the community.  Bonnie Domeny made a motion that “BRECA write a letter in opposition to the request for a Minor Use Permit for Mike Carter’s In-2-Skin Tattoo and Piercing at 9653 Folsom Blvd.”  Lori Christensen seconded the motion.  The motion was approved unanimously.  It was agreed that Bonnie would draft the BRECA letter and circulate it to the Steering Committee for review and approval.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, November 22, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting 10-25-16 Agenda

Agenda
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING

October 25, 2016 6:30 pm
Cordova Library
9845 Folsom Blvd.
Sacramento, CA

  1. Call to Order.
  2. Approval of Minutes.
  3. Reports
    1. Finance
    2. CORPAC
  4. Old Business:
    1. NOP for the Butterfield Station NMP/SPA
    2. By-Laws Review
    3. Invasive Plant Removal
    4. Newsletter
    5. From the Floor
  5. New Business:
    1. Out Reach Committee
    2. December Meeting
    3. Community Concerns
    4. From the Floor.
  6. Adjourn to next meeting, Nov 22th 2016

Dates to Remember:
December Steering Committee meeting: December 20

BRECA Steering Committee Meeting Minutes 9-27-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: September 27, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Kelly Cohen
Rene Hamlin
Lynda Hammitt
Jim Morgan
Andrea White

 STEERING COMMITTEE MEMBERS ABSENT
Bonnie Domeny
Jay Domeny
Gay Jones

  1. Call to Order by Chair Rene Hamlin
  2. Minutes of August 23, 2016
    There was discussion of whether people who attend a Steering Committee meeting but are not on the Steering Committee should be listed on the minutes.  After some discussion it was decided not to do so.  Lynda Hammitt made a motion to adopt the draft minutes for August 23, 2016.  Lori Christensen seconded the motion.  The motion was approved unanimously.
  1. Reports
    1. Treasurer’s Report
      Andrea White, treasurer, reported that the balance in the BRECA checking account is $4,749.54.
    2. CORPAC
      Carmen Mitchell reported that there was no Cordova Community Planning and Advisory Council (CORPAC) meeting this month.
  2. Old Business
    1. By-Laws Review Committee
      Ken Crawford distributed a hard copy, dated 9/16/16, of his interpretation of the revisions approved by the last Steering Committee meeting.Ken Crawford stated that he had removed the last sentence of Article 8.02 (“at either an annual or regular monthly meeting, as provided in 8.01”) to make it consistent with the revised language in Article 8.01.  Lynda Hammitt commented that this leaves Article 8.02 unclear as to when the 4 months requirement for presentation to the membership begins.  After some discussion a consensus was reached to add “to the Chair, Co-chair, or Secretary” to the end of the revised Article 8.02.Jim Morgan distributed a document that compared the costs and other aspects of having members vote on the By-Laws by mail compared to at a BRECA meeting.  He stated that, overall, costs were similar, and not significantly different in terms of BRECA’s yearly budget.  He also stated that participation is likely to be greater with a mail ballot than voting at a meeting, and pointed out that voting at a meeting disenfranchises those who cannot attend the meeting.Regarding Article 9, Lori Christensen commented that we need to be consistent with the requirements of the Secretary of State for distribution of assets in the event of dissolution of BRECA.  Possibly we should explicitly reference regulations of the Secretary of State in this regard.  Rene Hamlin stated that the existing text, which has remaining funds donated to a non-profit, is consistent with the regulations.  Ken Crawford recommended against adding a reference to the Secretary of State or other government organizations.  The consensus was to leave Article 9 unchanged.Ken Crawford raised a question, in regard to Article 4 (elections), of how we get a write-in candidate on the ballot.  Jim Morgan pointed out that there was an explicit space for write-in candidates on the most recent ballot.Jim Morgan pointed out that, in regard to Article 4.01(a), we want candidates to be members of BRECA in good standing, but it is not clear where to put that language.  Also, the sentence “Provided that the nominee concurs.” is a fragment of a sentence and a fragment of a thought.  After some discussion, a consensus was reached to add, after “Provided that the nominee concurs,” the statement “and is a member in good standing, they become a candidate and their name shall be placed on the ballot.”

      In regard to Article 4.01(b), it was pointed out that written ballots and candidate statements are mailed to all memberships in early May.  Hence, the reference to distributing ballots at the Steering Committee meeting in May makes no sense, and would be an invitation to fraudulent voting.  A consensus was reached to delete the phrase “or at the Steering Committee in May.”

      It was further raised in regard to Article 4.01(b) that the last sentence “Write in candidates will be accepted on return ballots or at the April Steering Committee meeting” makes no sense because all ballots are to be returned by mail between the April and May meetings.  A consensus was reached to delete the phrase “or at the April Steering Committee meeting.”

      Jim Morgan pointed out that we should have the requirement that all Steering Committee members be members in good standing of BRECA.  The consensus was reached to add this statement to Article 4.01(c).

      Jim Morgan raised the question why, in Article 4.01(c), there is a requirement to destroy the ballots after the election.  Lynda Hammitt stated that we should agree to keep the ballots for at least one year.  After some discussion a consensus was reached to change the wording to “Ballots shall be kept until after the next election.”  Also, the reference to “President” is changed to “Chair,” and “disposal” is changed to “disposition.”

      Jim Morgan questioned why there is an Article 4.01(d) relating to uncontested elections with only 9 candidates, since it is obvious that, if there are 9 or fewer candidates, they have the highest number of votes, as provided in 4.01(c).  Rene Hamlin stated that there is a member of the Steering Committee who is not present who supports this provision, and requested that the discussion be tabled until the next meeting.  It was agreed to table the discussion of this item until the next meeting.

      Lori Christensen stated that the various sub-articles of 4.01 follow a stepwise progression, and suggested separating 4.01(c) into two sub-articles by inserting a new sub-article 4.01(d) before the phrase “Newley (sic) elected steering Committee members….”  A consensus was reached to adopt this change.

      At this point the discussion was tabled until the next Steering Committee meeting.

    2. Picnic Update
      Lori Christensen stated that there were at least 42 people at the recent BRECA picnic.  It was generally agreed that it was a good picnic.
    3. Invasive Plant Removal
      Kelly Cohen stated that she had nothing to report.
    4. Newsletter
      Jim Morgan requested Newsletter articles by Friday.  Kelly Cohen stated that she would like to do an article on Measure B, the proposed 0.5% sales tax for transportation.
    5. Old Business From the Floor
      Kelly Cohen stated that she keeps seeing things that could go on the BRECA website, but that because she has to send them off to Bonnie Domeny, she (Kelly) ends up not doing anything.  She would like to be able to put items directly onto the BRECA web site.  Rene Hamlin suggested that Kelly could do her own blog, and link to the blog from the website.Andrea White stated that the Cordova Recreation and Park District had received a Notice of Preparation (NOP) for a Draft Environmental Impact Report on the Butterfield Station Master Plan.  She will forward this to the Steering Committee.  The County wants comments within 30 days of September 20.  She also stated that the County had informally contacted the Park District regarding taking in lieu fees instead of land.  The Park District representative had said no, based on the deficiency of park land in the area.Jim Morgan stated that BRECA needs to form a committee to respond to the NOP and send a letter.  It was agreed to do so.  Jim Morgan, Gay Jones, Andrea White, and Kelly Cohen are the members of the committee.
  1. New Business
    1. New Business From the Floor
      Lynda Hammitt stated that she wants to get feedback from BRECA.org regarding how BRECA is doing and what else we could do or do better.  It was stated that a process would need to be established, as this has not been done previously.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, October 25, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting Minutes 8-23-16

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

 

 

DATE: August 23, 2016
PLACE:  Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE:  BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
Lori Christensen
Kelly Cohen
Bonnie Domeny
Jay Domeny
Rene Hamlin
Lynda Hammitt
Gay Jones
Jim Morgan

 STEERING COMMITTEE MEMBERS ABSENT
Andrea White

  1. Call to Order by Chair Rene Hamlin
  2. Minutes of July 26, 2016
    Gay Jones made a motion to adopt the draft minutes for July 26, 2016.  Lori Christensen seconded the motion.  The motion was approved unanimously.
  1. Reports
    1. Treasurer’s Report
      There was no treasurer’s report.
    2. CORPAC
      Carmen Mitchell stated that the Capital Christian Center request for an electronic billboard was heard by the Board of Supervisors on August 9.  Carmen Mitchell and Kelly Cohen spoke in opposition.  Three people spoke in favor.  The Board of Supervisors approved the request by a 3 to 2 vote.  Supervisor Nottoli voted in favor.Carmen Mitchell noted that the proposal was somewhat different than what was shown in the request.  Several people expressed concern over approval of a request when it is not clear what the request was for.  Gay Jones made a motion for BRECA to send an e-mail to the Board of Supervisors expressing concern over approval of a request when the details are not clear and had not been presented to community groups or the Cordova Community Planning and Advisory Committee (CORPAC).  Bonnie Domeny seconded the motion.  The motion was approved unanimously.
  1. Old Business
    1. By-Laws Review Committee
      Rene Hamlin reminded people that the By-Laws are laws, not policies.Ken Crawford distributed a hard copy of his interpretation of the revisions approved by the last Steering Committee meeting.Ken Crawford discussed the proposal to add Article 6.02 to the By-Laws.  He stated that he is not up on all the forms of electronic communication, and Article 6.02 is intended to be the first step towards going electronic.  Jim Morgan stated that the use of the terms “communication” and “business” in the proposed Article means that there would be a de facto Steering Committee meeting taking place.  “Business” in particular means voting.  This runs contrary to the principal, articulated elsewhere in the By-Laws, that members have the right to attend Steering Committee meetings.  There is no practical way of including all of the BRECA membership in the “communications” and “business” of an electronic meeting.

      Gay Jones commented that there is a need to use e-mail for time sensitive issues.  Ken commented that an example would be the need to send a letter to Board of Supervisors, if everybody on the Steering Committee agrees, then the letter would be sent.  Gay commented that this applies to time sensitive issues.

      Gay proposed language for the proposed Article 6.02: “Electronic communication may be used for time sensitive issues.  The communication will be read into the minutes at the next normal Steering Committee meeting.”  A consensus was reached to adopt this change.

      Lori Christensen noted a problem: the proposed language in Article 6.02 includes the statement “All such communication shall be maintained by the Secretary.”  This is simply not practical.  Gay Jones commented that the cited language is removed from the new language.  She proposed that the statement “A summary shall be maintained by the Secretary” be added to her proposal above. A consensus was reached to adopt this change, and that the two (2) statements adopted by consensus here would replace the entire text of Article 6.02.

      Moving on to Article 7, Jim Morgan commented that the existing By-Laws authorize a referendum which can be initiated by either one (1) less than a majority of the members of the Steering Committee, or a petition signed by 20% of the membership.  However, the proposed revisions have only that (a majority of) the Steering Committee may initiate a referendum.  The language in the existing By-Laws allows BRECA members or Steering Committee members who disagree with a Steering Committee decision to appeal to the membership.  This functions as a check and balance on the powers of the Steering Committee and should be retained.  There was considerable discussion to clarify how the existing provisions of Article 7 would work in practice.  A consensus was reached that the language of the existing By-Laws would be retained.

      Rene Hamlin directed the discussion to Article 8.01, amendments to the By-Laws.  Jim Morgan stated that he disagrees with the amendments to the By-Laws to be voted on only at the annual or regular meetings.  He stated that in his experience voting by members at annual meetings is a combination of circus and rubber stamp.  It is only appropriate if there is no doubt whatsoever about the outcome.  Further, it discriminates against members who cannot attend the meeting.  In Jim’s opinion, the voting for amendments to the By-Laws should be by mail ballot only.  Lynda Hammitt expressed concern about the expense associated with a mailed ballot.  Gay Jones commented that at around $150 every 20 years or so, this is okay.  There was discussion about doing an electronic ballot, but this was not practical since around 20% of BRECA members either do not have e-mail or are unwilling to give their e-mail to BRECA.  Rene Hamlin suggested that the language in Article 8.01 be changed to “The proposal shall be presented to members.”  Additional details are to be filled in with a policies and procedures document.  There was consensus to adopt this language.

      At this point the discussion was tabled until the next Steering Committee meeting.

    2. Picnic Update
      A draft of the Picnic flyer was circulated for comments.  At Rene Hamlin’s suggestion, it was agreed to have cup cakes instead of a full cake.
    3. Invasive Plant Removal
      Kelly Cohen stated that she had not done anything about growth of Yellow Starthistle on the levee.  Gay Jones stated that she had reached out to Pete Ghelfi at the Sacramento Area Flood Control Agency about Yellow Starthistle at the Kansas Access staging area and near the Mayhew Drain.  She asked if there is consensus to approach the American River Parkway Foundation, which does invasive plant removal, to request a contingent to work on the two areas.  There was agreement to do this.
    4. Old Business From the Floor
      Rick Sloan requested the application for new members, as there are three new residents on his street.  Jim Morgan gave him several of the applications.
  1. New Business
    1. Amtrak
      Rene Hamlin stated that she would like to have representatives from Amtrak come to a Steering Committee meeting to talk about their services.  There was agreement to do this.  Lori Christensen asked whether Regional Transit should also be invited.  There was not support for this.  Rene stated that she would invite Amtrak representatives to the September meeting.
    2. Measure B
      Carmen Mitchell stated that there had been a presentation at the Cordova Community Planning and Advisory Council (CORPAC) meeting concerning Measure B, but that it had been confusing since they discussed both Measure A and Measure B.  Gay Jones stated that CORPAC heard representatives from the Sacramento Transportation Agency (STA) and the County.  Measure B will be on the November ballot, and consists of a 1/2 % sales tax hike.  State transportation revenue has dropped.  For the first 5 years, 70% of Measure B money would be used for fixing and repairing transportation infrastructure, unless a super-majority of the elected officials voted otherwise.  Kelly Cohen commented that we do need work on transportation, and that the gas tax is not enough.  Carmen stated that the representatives at the CORPAC meeting said that the gas tax is set to expire, hence we would not feel an impact.  Kelly remarked that one of her big concerns is the proposed new bridge over the American River, and the loss of riparian habitat.
    3. New Business From the Floor
      Jim Morgan stated that he would like to get a new BRECA Newsletter started, with a target date of October.  He would need articles by the end of September.  Lynda Hammitt volunteered to write an article on the Neighborhood Yard Sale.  Rene Hamlin asked for calendaring of 2017 BRECA activities.  Gay Jones stated that she would like something about the December BRECA party.  It was noted that the BRECA Picnic in September will be featured in the Newsletter.Rick Sloan stated that also on the November ballot will be Measure J.  This would ask for an additional $45 per household for the Cordova Recreation and Park District (CRPD).  Including the existing assessment, the total would be $65 per household.  The measure needs a 2/3s vote to pass.  Rick requested that Measure J be put into the Newsletter.  Gay Jones suggested that we have a presentation by the CRPD at the October BRECA meeting.Gay Jones noted that she had a discussion with Evan Jacobs about another proposed rate increase from California American Water (Cal Am).  He commented that Cal Am had to close one well due to contamination, but that interconnections have provided adequate supplies.  Gay suggested that we reach out to Rancho Cordova, as part of their area is supplied by Cal Am.
  1. Meeting adjourned.

The next meeting will be a Steering Committee Meeting on Tuesday, September 27, 2016, at the Rancho Cordova Library.

BRECA Steering Committee Meeting 08-23-16 Agenda

Agenda
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING

August 23, 2016 6:30 pm
Cordova Library
9845 Folsom Blvd.
Sacramento, CA

  1. Call to Order.
  2. Approval of Minutes.
  3. Reports
    1. CORPAC (Jones/Mitchell)
  4. Old Business:
    1. By-Laws Review (Hamlin/Crawford)
    2. Picnic Update
    3. Invasive Plant Removal
    4. From the Floor
  5. New Business:
    1. Amtrak
    2. Measure B
    3. From the Floor.
  6. Adjourn to next meeting, September 27rd 2016

Dates to Remember:
Bark in the Park: August 28
Potluck Picnic: September 25
December Steering Committee meeting: December 20