BRECA Steering Committee Meeting Minutes 01-22-19

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: January 22, 2019
PLACE: Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE: BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
James Adams
Lori Christensen
Rene Hamlin
Lynda Hammitt
Carmen Mitchell
Jim Morgan
Andrea White

STEERING COMMITTEE MEMBERS ABSENT
Bonnie Domeny
Gay Jones

NUMBER OF GUESTS/MEMBERS OF THE PUBLIC: 5

1. Call to Order by Chair Lynda Hammitt

2. Minutes of November 27, 2018

Two amendments were made to the draft minutes of November 27, 2018.  Lori Christensen made a motion to approve the amended draft minutes.  James Adams seconded the motion.  The motion was approved unanimously.

3. Questions or Comments from the Membership/Community

There were no questions or comments from the membership or community.

4. Reports

a. Treasurer
There was no report from the Treasurer.

b. CORPAC
Carmen Mitchell reported that there was no meeting of the Cordova Community Planning and Advisory Council (CORPAC) this month.

c. Outreach Committee
Andrea White stated that they had talked about putting a “Little Library” in Riviera East Park.  The Outreach Committee thinks this is a great idea, but we need to talk about the budget.  Possibly we could get donations.  The Park District is aware of our interest.  We would want them to do the installation.  Jim Morgan inquired about the costs.  Andrea stated that one can get the box on line for around $300 to $400.  Possibly they could get someone to construct a box for less.  It would need case with a glass face for bulletins about community events.

Lori Christensen distributed a handout with procedures for the Welcome Packets.  She stated that the general idea is to distribute the packets to people who are new to the neighborhood.  We have a list of recent sales from the Sacramento Bee as a source.  We would want the distributor to talk to the person receiving the packet.  We need to track addresses.  A suggestion is to mail the packets to addresses where they have not been distributed by the end of the month.  Carmen Mitchell stated she did not agree with mailing the packets, as it would not have the personal touch.  Jim Morgan asked for volunteers for distributing the packets.  Carmen Mitchell stated that was everybody, and there was no disagreement.

Lori emphasized that we need to know who gets the packets so we do not have duplication.  There was discussion of this question.  Jim Morgan pointed out that the packets cost about $1.76 each, and the current budget allows for about 40 packets.  However, at the current rate of sales in the Bee, BRECA would need about 100 packets for the year.  So, the packets should not be wasted.  There was discussion of reducing costs, but the potential to do this is limited by the need to maintain a quality product.

Rene Hamlin commented that in the minutes for the November, 2018 Steering Committee meeting there was discussion about the Outreach Committee.  She enquired if there were more people who would like to be on the Outreach Committee.  It was decided to defer the discussion until Gay Jones was present.

5. Old Business

a. Annual General Meeting
Lynda Hammitt, Kelly Cohen, and Jim Morgan volunteered to be on the General Meeting Planning Committee.  Lynda suggested that we should invite the Fire Department, Supervisor Don Nottoli, County Department of Water Resources (regarding flooding), and state Office of Emergency Services to speak.

b. Budget: Overage for Holiday Party
It was decided to fold this discussion into the general budget discussion later in the agenda.

c. Folsom Blvd. Repaving Project Update (Bradshaw to Butterfield)
Lynda Hammitt read from an e-mail from Letisha at Supervisor Nottoli’s office.  She stated that funding has been identified for repaving Folsom Blvd. from Bradshaw to Butterfield.  Work is scheduled for May to August of 2019.  The Complete Streets project is scheduled for the spring of 2020.

d. Cal Am Update
James Adams stated that there was nothing new to report.

e. From the Floor
James Adams stated that the Butterfield Riviera East signs had been installed at the Library on Paseo Rio and at Butterfield Way.

6. New Business

a. Proposed Budget to 2019
Andrea White (Treasurer) handed out a proposed BRECA budget for 2019.  She commented that BRECA was in the red in 2018 by over $600.  The proposed 2019 budget is also in the red, by $390.  There is a problem with the long term trend here: we need to maintain the BRECA bank account so we can respond to emergency events.  In response to a question, Jim Morgan stated that the current bank balance is $4,777, compared to this time last year when it was $5,250.  Andrea commented that BRECA tried some new things last year, which increased expenditures.  She also commented that the line item for the Easter Egg Hunt is reduced for 2019.  Carmen Mitchell commented that the Easter Egg Hunt is our best public relations event.  Rene Hamlin commented that BRECA has not increased it’s minimum $10 dues since it was founded, but has increased it’s services.  Lynda Hammitt commented that we have recently put out donation jars at events to increase revenue.  Jim Morgan stated that most members already give dues and contributions of $15 or more.  Since only 44 members pay only the minimum dues of $10, raising the dues by $5 would result in $220 additional revenue if no members failed to renew or join due to the increase.  However, it is likely that some members would not renew or join at the higher rate, but we don’t know how many.  We could ask people for additional contributions in the membership renewal letters.

Andrea stated that the proposed budget holds the annual Picnic at last years level.  Jim Morgan suggested that we could eliminate the Bounce House, which would save $125.  Carmen Mitchell stated that the kids like the Bounce House.  A member of the audience stated that all of the things added are social events: BRECA used to be all about issues.  Another member of the audience stated that he joined BRECA because of the issues, not because of the social events.  Another member of the audience stated that priority is to have a balanced budget.  Carmen stated that BRECA needs to increase it’s revenues.  Lori Christensen stated that we could take 10% off of all events.

Jim Morgan suggested that we could adopt the proposed budget, but direct the Budget Committee to meet and consider ways to reduce the deficit.  James Adams made a motion to adopt Jim Morgan’s suggestion.  Rene Hamlin seconded the motion.  The motion was approved with 6 in favor and 1 abstention.

b. BRECA Calendar for 2019

The following was adopted as the BRECA calendar for 2019:
Every 4th Tuesday of the month, except December, Steering Committee meetings
March 26 begin Steering Committee elections,
April 13 Easter Egg Hunt,
April 23 General Meeting,
May xx Neighborhood Bike Ride,
August xx Bark in the Park,
September 21 Great American River Clean Up,
September 28 Annual Picnic,
December 17 Holiday Party.

c. Easter Egg Hunt
Andrea White and Carmen Mitchell agreed to co-chair the Easter Egg Hunt.  A member of the audience suggested having a $5 fee for participation, except for BRECA members, or have a donation box or suggested donation.

d. Dates for Speakers from Kinder-Morgan and Bradshaw Apartments
It was agreed to try to get the speaker from Kinder-Morgan (owners of the oil tanks at Bradshaw and Folsom) to speak at the February Steering Committee meeting and the General Meeting.  The speaker from the Bradshaw Apartments would be in March.

e. From the Floor
Lynda Hammitt noted that a BRECA member had raised a question about whether there were any leaks from the tanks at Bradshaw and Folsom.  A member of the audience stated that leaking pipelines could also be a problem.

A member of the audience commented that he could see the lines from cables in the asphalt in the street.

7. Meeting adjourned.

The next meeting of the Steering Committee is scheduled for February 26, 2019, 6:30 pm at the Rancho Cordova Library.

 

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