BRECA Steering Committee Meeting Minutes 01-22-19

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES

DATE: January 22, 2019
PLACE: Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE: BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
James Adams
Lori Christensen
Rene Hamlin
Lynda Hammitt
Carmen Mitchell
Jim Morgan
Andrea White

STEERING COMMITTEE MEMBERS ABSENT
Bonnie Domeny
Gay Jones

NUMBER OF GUESTS/MEMBERS OF THE PUBLIC: 5

1. Call to Order by Chair Lynda Hammitt

2. Minutes of November 27, 2018

Two amendments were made to the draft minutes of November 27, 2018.  Lori Christensen made a motion to approve the amended draft minutes.  James Adams seconded the motion.  The motion was approved unanimously.

3. Questions or Comments from the Membership/Community

There were no questions or comments from the membership or community.

4. Reports

a. Treasurer
There was no report from the Treasurer.

b. CORPAC
Carmen Mitchell reported that there was no meeting of the Cordova Community Planning and Advisory Council (CORPAC) this month.

c. Outreach Committee
Andrea White stated that they had talked about putting a “Little Library” in Riviera East Park.  The Outreach Committee thinks this is a great idea, but we need to talk about the budget.  Possibly we could get donations.  The Park District is aware of our interest.  We would want them to do the installation.  Jim Morgan inquired about the costs.  Andrea stated that one can get the box on line for around $300 to $400.  Possibly they could get someone to construct a box for less.  It would need case with a glass face for bulletins about community events.

Lori Christensen distributed a handout with procedures for the Welcome Packets.  She stated that the general idea is to distribute the packets to people who are new to the neighborhood.  We have a list of recent sales from the Sacramento Bee as a source.  We would want the distributor to talk to the person receiving the packet.  We need to track addresses.  A suggestion is to mail the packets to addresses where they have not been distributed by the end of the month.  Carmen Mitchell stated she did not agree with mailing the packets, as it would not have the personal touch.  Jim Morgan asked for volunteers for distributing the packets.  Carmen Mitchell stated that was everybody, and there was no disagreement.

Lori emphasized that we need to know who gets the packets so we do not have duplication.  There was discussion of this question.  Jim Morgan pointed out that the packets cost about $1.76 each, and the current budget allows for about 40 packets.  However, at the current rate of sales in the Bee, BRECA would need about 100 packets for the year.  So, the packets should not be wasted.  There was discussion of reducing costs, but the potential to do this is limited by the need to maintain a quality product.

Rene Hamlin commented that in the minutes for the November, 2018 Steering Committee meeting there was discussion about the Outreach Committee.  She enquired if there were more people who would like to be on the Outreach Committee.  It was decided to defer the discussion until Gay Jones was present.

5. Old Business

a. Annual General Meeting
Lynda Hammitt, Kelly Cohen, and Jim Morgan volunteered to be on the General Meeting Planning Committee.  Lynda suggested that we should invite the Fire Department, Supervisor Don Nottoli, County Department of Water Resources (regarding flooding), and state Office of Emergency Services to speak.

b. Budget: Overage for Holiday Party
It was decided to fold this discussion into the general budget discussion later in the agenda.

c. Folsom Blvd. Repaving Project Update (Bradshaw to Butterfield)
Lynda Hammitt read from an e-mail from Letisha at Supervisor Nottoli’s office.  She stated that funding has been identified for repaving Folsom Blvd. from Bradshaw to Butterfield.  Work is scheduled for May to August of 2019.  The Complete Streets project is scheduled for the spring of 2020.

d. Cal Am Update
James Adams stated that there was nothing new to report.

e. From the Floor
James Adams stated that the Butterfield Riviera East signs had been installed at the Library on Paseo Rio and at Butterfield Way.

6. New Business

a. Proposed Budget to 2019
Andrea White (Treasurer) handed out a proposed BRECA budget for 2019.  She commented that BRECA was in the red in 2018 by over $600.  The proposed 2019 budget is also in the red, by $390.  There is a problem with the long term trend here: we need to maintain the BRECA bank account so we can respond to emergency events.  In response to a question, Jim Morgan stated that the current bank balance is $4,777, compared to this time last year when it was $5,250.  Andrea commented that BRECA tried some new things last year, which increased expenditures.  She also commented that the line item for the Easter Egg Hunt is reduced for 2019.  Carmen Mitchell commented that the Easter Egg Hunt is our best public relations event.  Rene Hamlin commented that BRECA has not increased it’s minimum $10 dues since it was founded, but has increased it’s services.  Lynda Hammitt commented that we have recently put out donation jars at events to increase revenue.  Jim Morgan stated that most members already give dues and contributions of $15 or more.  Since only 44 members pay only the minimum dues of $10, raising the dues by $5 would result in $220 additional revenue if no members failed to renew or join due to the increase.  However, it is likely that some members would not renew or join at the higher rate, but we don’t know how many.  We could ask people for additional contributions in the membership renewal letters.

Andrea stated that the proposed budget holds the annual Picnic at last years level.  Jim Morgan suggested that we could eliminate the Bounce House, which would save $125.  Carmen Mitchell stated that the kids like the Bounce House.  A member of the audience stated that all of the things added are social events: BRECA used to be all about issues.  Another member of the audience stated that he joined BRECA because of the issues, not because of the social events.  Another member of the audience stated that priority is to have a balanced budget.  Carmen stated that BRECA needs to increase it’s revenues.  Lori Christensen stated that we could take 10% off of all events.

Jim Morgan suggested that we could adopt the proposed budget, but direct the Budget Committee to meet and consider ways to reduce the deficit.  James Adams made a motion to adopt Jim Morgan’s suggestion.  Rene Hamlin seconded the motion.  The motion was approved with 6 in favor and 1 abstention.

b. BRECA Calendar for 2019

The following was adopted as the BRECA calendar for 2019:
Every 4th Tuesday of the month, except December, Steering Committee meetings
March 26 begin Steering Committee elections,
April 13 Easter Egg Hunt,
April 23 General Meeting,
May xx Neighborhood Bike Ride,
August xx Bark in the Park,
September 21 Great American River Clean Up,
September 28 Annual Picnic,
December 17 Holiday Party.

c. Easter Egg Hunt
Andrea White and Carmen Mitchell agreed to co-chair the Easter Egg Hunt.  A member of the audience suggested having a $5 fee for participation, except for BRECA members, or have a donation box or suggested donation.

d. Dates for Speakers from Kinder-Morgan and Bradshaw Apartments
It was agreed to try to get the speaker from Kinder-Morgan (owners of the oil tanks at Bradshaw and Folsom) to speak at the February Steering Committee meeting and the General Meeting.  The speaker from the Bradshaw Apartments would be in March.

e. From the Floor
Lynda Hammitt noted that a BRECA member had raised a question about whether there were any leaks from the tanks at Bradshaw and Folsom.  A member of the audience stated that leaking pipelines could also be a problem.

A member of the audience commented that he could see the lines from cables in the asphalt in the street.

7. Meeting adjourned.

The next meeting of the Steering Committee is scheduled for February 26, 2019, 6:30 pm at the Rancho Cordova Library.

 

Agenda – 02-26-2019 BRECA Steering Committee Meeting

Greetings! Below is the agenda for the February 26, 2019 BRECA Steering Committee Meeting, which will be held at 6:30 pm at the the Rancho Cordova Library. All community members are invited to attend.

Agenda
STEERING COMMITTEE MEETING
BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION

February 26, 2019 6:30 pm
Rancho Cordova Library
9845 Folsom Blvd,
Sacramento, CA

  1. Call to Order
  2. Approval of Minutes
  3. Questions or Comments from the membership / community
  4. Reports
    • Treasurer
    • CORPAC
    • Outreach Committee,  including Welcome Packet Distribution status
  5. Old Business:
    • Annual General Meeting – committee, invitees, assignments, etc.
    • Budget
    • Native Planting along the American River Parkway
    • Cal Am update
    • Annual General Meeting – status of planning effort, etc
    • From the floor
  6. New Business
    • Parkway Coalition Update
    • From the floor

Adjourn to next meeting, Mar 26, 2019, 6:30 pm at the Rancho Cordova Library.

Folsom Blvd Repaving Project (Butterfield to Bradshaw) – Update

BRECA received an update from Supervisor Don Nottoli’s office on January 9, 2019 that we wanted to share with the community. We talked about this during our January Steering Committee meeting, but I want to share the contents of the email we received for the benefit of those who were not able to attend that meeting.

Below is a copy of the information that BRECA received from Supervisor Nottoli’s office:

Thank you for your correspondence earlier this summer regarding needed road repairs and the plans for repaving Folsom Boulevard, west of Bradshaw Road.  I regret the delay in not getting back to you sooner, but have been awaiting more current information as to the proposed limits and scope for the work to be performed in the coming months.

It is readily apparent the pavement in this area is in a deteriorated condition, and it was hoped the needed repairs could have been accomplished this year.  However, because a portion of the necessary funding was uncertain until late this summer the decision was made to postpone bidding the project until January 2019.  Sufficient funding has been identified to assure that the repaving and associated improvements to the segment of Folsom Boulevard from Bradshaw Road to Butterfield Drive will be accomplished in the upcoming construction season.

A brief explanation of the planned work and timetable is as follows:

The paving of Folsom Boulevard from Butterfield Way to Bradshaw Road will be before the Board of Supervisors for approval next month, (January 2019) and consists of placing rubberized asphalt concrete over the existing pavement along with Americans with Disabilities Act compliant upgrades.  New curb, gutter and sidewalk will also be constructed along the frontage of the property at 9509 Folsom Boulevard.  Construction is to include base repair, raising manholes, and grinding sections of the existing pavement prior to paving.  Work is slated to begin in May 2019 and be completed by July/August of this year,

Additionally, there are two other funded projects scheduled for the construction in the near future.  One is a Folsom Boulevard sidewalk infill project, west of Butterfield Way, slated for the Summer 2019.  This work is for installation of a sidewalk to fill an existing gap on the north side.  A second project is  scheduled for Spring 2020, this is the Folsom Boulevard Complete Street Project from Mayhew Road to Bradshaw Road.  This scope of work is inclusive of sidewalk continuity, buffered bike lanes, pedestrian safety lights, landscaping and pedestrian signal upgrades.

Of further note, the County Department of Transportation is currently seeking competitive grant funding in the amount of $4.5 million to continue the complete street work on Folsom Boulevard beyond Mayhew Road to La Riviera Drive or possibly Starfire Drive.  We should know the outcome of this potential funding by early next year and, if successful, the work will programmed in subsequent construction seasons.

Thank you for your interest in this matter, and should you have further questions or comments, please feel free to call my office at (916) 874-5465.

Sincerely,

Don Nottoli, Supervisor
Fifth District

BRECA Steering Committee Meeting Minutes 11-27-18

BUTTERFIELD-RIVIERA EAST COMMUNITY ASSOCIATION
STEERING COMMITTEE MEETING MINUTES


DATE: November 27, 2018
PLACE: Rancho Cordova Library, 9845 Folsom Blvd., Sacramento, California
MEETING TYPE: BRECA Steering Committee Meeting

STEERING COMMITTEE MEMBERS PRESENT
James Adams
Lori Christensen
Bonnie Domeny
Lynda Hammitt
Gay Jones
Carmen Mitchell
Jim Morgan

STEERING COMMITTEE MEMBER ABSENT
Rene Hamlin
Andrea White

NUMBER OF GUESTS/MEMBERS OF THE PUBLIC: 5

1. Call to Order by Chair Lynda Hammitt

2. Minutes of October 23, 2018

Two amendments were made to the draft minutes of October 23, 2018.  Gay Jones made a motion to approve the amended draft minutes.  James Adams seconded the motion.  The motion was approved unanimously.

3. Questions or Comments from the Membership/Community

Lynda Hammitt commented that a member of the audience sent an e-mail expressing concern about the storage tanks across Folsom Blvd.  She had forwarded the e-mail to Sheryll Venegas with Supervisor Nottoli’s office, who is forwarding it to appropriate people.  A member of the audience stated that he remembered an article in the Sacramento Bee which stated that if the proposed butane tanks south of town exploded, it would level everything within 5 miles.  Bonnie Domeny commented that she had talked about the tanks before with Don Nottoli, and they had studied the issue and there is minimal risk.  Gay Jones suggested that we ask the business to come to a BRECA meeting and talk.  She also commented that explosions are due to vapors, but they keep the ceiling down, so there is no explosion.  Also, they have barriers around the tanks to contain a spill.

 

4. Reports

a. Treasurer
There was no report from the Treasurer.

b. CORPAC
Carmen Mitchell reported that there was no meeting of the Cordova Community Planning and Advisory Council (CORPAC) this month.

c. Outreach Committee
Bonnie Domeny reported that the Outreach Committee recapped the picnic, and discussed ideas to improve it next year.  They also discussed ideas for the BRECA Christmas Party, and the new neighbor welcome packet.  Lynda Hammitt commented that each member of the Steering Committee should have one.

5. Old Business

a. BRECA Sign Discussion
James Adams stated that there are two versions of the Butterfield-Riviera East sign proposed, one with a hyphen between Butterfield and Riviera East and one without.  Since Butterfield and Riviera East are on separate lines, he is leaning towards no hyphen.  A member of the audience suggested there should be a comma, because they are separate.  Lori Christensen stated that BRECA asked for the sign, and it should be consistent with the name of the organization, so there should be a hyphen.  A member of the audience stated that a comma or line between the names would be odd from a graphics perspective.  Jim Morgan stated that there was a long discussion about the name when BRECA was founded, and the hyphen was included to recognize that there are two distinct neighborhoods in the community.  Gay Jones stated that she did not like the hyphen, because it is not good from a graphical perspective.  Bonnie Domeny and Carmen Mitchell both stated they prefer no hyphen.  Gay Jones made a motion to approve the sign with no hyphen.  James Adams seconded the motion.  The motion was approved with 5 votes in favor and 2 opposed.

b. Cal Am Update
Gay Jones reported that in the California American Water (Cal Am) rate case there had been a conference call regarding the results of operations model.  At issue is Cal Am wants to extend the comments allowed on the rate case.  They have also proposed a temporary “gap filling” rate increase due to the delay in deciding the General Rate Case.

Bonnie Domeny stated that they have been getting overcharged on their Cal Am bill.  Cal Am has been trying to bill them for using 150,000 gallons of water.  As a result, Bonnie and Jay have been paying only part of the bill, and Cal Am is threatening to cut them off.  A monitor has been installed on their meter.  Gay Jones stated that she would follow up.

c. From the Floor
There were no comments from the floor.

6. New Business 

a. Holiday Party
Lynda Hammitt stated that we should think about having the holiday meeting at St. George Church, so that we could have alcoholic beverages.  Lori Christensen commented that people have been partied out, so the BRECA holiday party has never had a big crowd in the past.  Bonnie Domeny suggested having it at the church, and letting the members know that it is a drop-in open house party.  Jim Morgan commented that we do usually have a Steering Committee meeting in December, and have some items to discuss.  Gay Jones commented that our most festive turnout was at Brookside.  She did not want to use the church, because we may need it for regular meetings in the future.  If we have it at Brookside people can eat or drink what they want.  Lori Christensen volunteered to check out Brookside.  James Adams questioned whether there is a need for a December meeting.  After consulting the By-Laws, Lynda Hammitt stated there was not.  Gay Jones made a motion to check out what would be needed to get space at Brookside, and increase the Holiday Party budget to $100.  Bonnie Domeny seconded the motion.  The motion was approved unanimously.  It was agreed that whether to have a December Steering Committee meeting is to be determined.

b. Theme for 2019 Annual General Meeting
Lynda Hammitt commented that themes could be safety, or illegal camping, and asked for suggestions.  Lori Christensen suggested the same as last year.  Lynda commented that there were too many agencies represented last year.  Bonnie Domeny suggested emergency preparedness.  James Adams stated that we should not repeat last year.  Gay Jones stated that regarding preparedness, the Fire District has CERT training, and the Sacramento Municipal Utility District could address power outages.  A member of the audience commented that Sacramento County has an Office of Emergency Services.  It was agreed to revisit this item in January.

c. Scope and Membership of Existing Committees
Gay Jones stated that she wants to revisit the standing committees including Outreach, Budget, and Election, as well as the ad-hoc committee on Cal Am rate case comments.  In regards to the Outreach Committee, she commented that it was originally formed to prepare a New Neighbor packet, and that has not been done.  Lori Christensen provided Gay with a New Neighbor packet, which had just been produced.  Gay stated that too much is being done by the Outreach Committee, to the exclusion of the Steering Committee.  Also, there should be a maximum of 4 Steering Committee members on a committee, because 5 or more becomes a majority of the Steering Committee, which violates the spirit of the Brown Act.  Lynda Hammitt agreed that the Outreach Committee is doing a lot of things, and maybe this should be revisited, as it excludes the other members of the Steering Committee.  For example, the picnic has been taken over by the Outreach Committee.  Lori Christensen also commented that the Outreach Committee has taken over the Easter Egg Hunt.  Lynda commented that this is for convenience, as Easter Egg Hunt people are all on the Outreach Committee.  James Adams commented that he did not feel that the Outreach Committee is not telling the Steering Committee what they are doing.  Gay commented that many ideas come from the Outreach Committee “fully baked.”  Committees could be the same people, but we should have specific committees for events, e.g. and Easter Egg Hunt Committee.  Bonnie Domeny commented that the Outreach Committee brings things under one umbrella because it is the same people doing them, and things get done faster in small groups.  Gay commented that the Outreach Committee is a closed group, and needs people flowing in and out.  A member of the audience commented that she was glad this has been raised, as she feels excluded from events because she is not on the Outreach Committee.  Gay reiterated that one concern here is too many Steering Committee members on the Outreach Committee: the magic number is 4.  James Adams commented that it is hard to make decisions about this without two of the Steering Committee members who are on the Outreach Committee.  It was agreed to bring it back in January, when they will (hopefully) be present.

d. From the Floor

Bonnie Domeny commented that she had been talking to a new neighbor, who said there are a lot of potholes on Chad Court.

A member of the audience commented that the Cordova Recreation and Park District has requested bids on work on the walkways on Riviera East Park.  Bids are expected back this Thursday.  They hope to start work in the Spring and be done by June.

James Adams commented that a Sacramento Municipal Utility District contractor had replaced cables in a small area on Butterfield Way and Mira Del Rio Dr.

7. Meeting adjourned.

The next meeting of the Steering Committee is to be determined.*

*Note from the Chair: Subsequent to the November meeting, the Steering Committee decided to have a Holiday Party in December and reconvene for the next Steering Committee meeting on January 22, 2019.